Privacy Notice
Your privacy and data security are our top priorities. Learn how we protect and handle your information.
Effective Date: July 19, 2024
Privacy Protection Overview
This privacy notice covers data collection and handling practices for UCI faculty, staff, and students using ZotGPT services.
Secure Infrastructure
Built on Microsoft Azure and AWS with encryption in transit and at rest, following P3 security standards.
User Control
You can manually delete conversations and control your data. Automatic deletion occurs after 12 months.
No AI Training
Your data is never used to train AI models or shared with external AI providers for training purposes.
What Data We Collect
User Information
- User Identity: UCI credentials for authentication and access control
- User Prompts: Questions and requests submitted to AI services
- Uploaded Files: Documents and files shared with AI services
- AI Responses: Generated responses and conversation history
Usage Statistics
- Login Timestamps: When you access ZotGPT services
- Session Cookies: For maintaining secure login sessions
- Service Usage: Which features and services you use
How We Handle Your Data
Data Retention
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Stored for up to 12 months -
Automatic deletion after 12 months -
Manual deletion available anytime
Security Measures
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Encryption in transit and at rest -
P3 security standard compliance -
Secure Azure and AWS infrastructure
Data Sharing Policy
We do not share your data without explicit consent, except in limited circumstances:
-
Legal requirements or compliance -
Anonymized research purposes (with IRB approval) -
Legal processes or court orders
Important Restrictions
Protected Health Information should not be shared
Level 4 protected data is not permitted
Human subjects research requires IRB approval
Your Rights and Controls
Data Access and Control
- View your conversation history
- Delete individual conversations
- Request data removal
- Download your data
Privacy Questions?
If you have questions about this privacy notice or your data rights, contact us:
Policy Updates
We will notify users of any material changes to this privacy policy through email or platform announcements.